The File Uploads module allows you to keep your organisation compliant. It allows your learners to upload certificates and other important documentation.
This module is part of the building blocks that helps bring together the Workforce Wallet, particularly the ‘skills evidence’ section.
Best practice in building your foundation is to ensure the ‘Skills’ module is populated with relevant skills. It’s important for you to have a full list of skills populated prior to adding ‘Skills Evidence’ within File Uploads, as the Skills module allows candidates to provide evidence toward a certain skill set. For example, learners may be required to upload evidence, showing that they can perform a certain task.
File Types
Throughout the File Uploads module there are five file types. These include:
· General
· Compliance
· Credentials
· Skills Evidence
· Vaccinations
All these file types help candidates build their professional Workforce Wallet, ensuring best suitability for employment.
Categories
Once you have selected the file types you wish your users to upload to their worker (learner) portal, it’s time to start creating categories to help organise the file types listed.
1. Click on the ‘Categories’ tab
2. Click ‘Add categor
3. Add a category title
4. Set the status. Active: Category is live on the platform and users can upload their files. Disabled: Category cannot be seen on the platform.
5. Click ‘Save’
Adding a File
When adding a file for the first time you will only have the option to add a general file.
1. Click on the ‘File Uploads’ tab
2. Click ‘Add General File’
When adding subsequent files (general, compliance credential, skills evidence, or vaccination) your screen will look slightly different.
1. Select the ‘File Type’ you need
2. Click ‘Add file’
3. Enter the File Name
4. Select the category
5. Set the file status. Active: File is live on the platform and users can upload their files. Disabled: File cannot be seen in the user’s portal.
6. Add a summary
7. Toggle ON/OFF if an expiry date is required
8. Toggle YES/NO if the manager should advise that they have viewed the original document
9. Assign to the relevant group(s)
10. Click ‘Save’
Adding a Skills Evidence File Upload
1. Click on the ‘File Uploads’ tab
2. Select ‘Skills Evidence’
3. Click ‘Add evidence file’
4. Enter the File Name
5. Set the file status. Active: File is live on the platform and users can upload their files. Disabled: File cannot be seen in the user’s portal.
6. Add a summary as to why the learner needs this skill
7. Toggle ON/OFF if an expiry date is required
8. Toggle YES/NO if the manager should advise that they have viewed the original document
9. Assign to the relevant group(s)
10. Tag this evidence to a particular skill(s)
11. Click ‘Save’